It's coming! More and more Boards are going electronic and it will quickly become the norm.
There are loads of benefits and new things you can do if you are fully electronic:
- You save a massive amount of paper, once you can show people how to annote a PDF, and wean people off having both (a common step in the changeover).
- You can start giving the Board well written Executive Summaries which do tell the story, and post the full report 'on line'.
- You can stop giving the Board items for information - leave them on the agenda with a code to show their importance (1- you must read this 2- it may be useful for you to read this 3 - you may find this of interest) and a link to them.
- Members no longer need a filiing cabinet at home to store everything.
This is no excuse for not reducing the information Boards get though. We still see lots of unnecessary content going to Boards.
For a new and independent take on your Board Information practices we run a confidential 'Board Paper Filleting' service where you can send us your last 3 sets of Board and Commitee Papers for us to report back on in terms of their content; or we can come in and train your own Governance team how to 'fillet' a set of Board Papers.
Some governance officers have suggested that a video conferencing system to include someone that cannot attend due to weather, distance or diary clash, this is still is a dream in the road to e governance for many public sector organisations. We would be pleased to have your views on this.